Privacy Policy — Kosuke Clan
Last updated: 19 November 2025
Kosuke Coffee Shop Ltd, trading as Kosuke Clan (“we”, “us”, “our”), is committed to protecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, interact with us online, or use our services.
By using our website or providing your information to us, you agree to the practices outlined in this Privacy Policy.
Who We Are
Legal Entity: Kosuke Coffee Shop Ltd
Trading As: Kosuke
Email: contact@kosukeclan.com
Website: www.kosukeclan.com
Location: Manchester, United Kingdom
We act as the Data Controller under UK GDPR.
Information We Collect
We collect information to operate our services, enhance user experience, and comply with legal requirements.
Information You Provide to Us
Full name
Email address
Phone number
Delivery/billing address (if applicable)
Payment information (processed securely by external providers)
Contact form submissions
Newsletter sign-ups
Loyalty/membership registration details
Social media usernames (optional, for competitions)
Feedback, reviews, and messages
Automatically Collected InformationUs
When you visit our website, we automatically collect:
IP address
Browser type
Device type (mobile/desktop)
Operating system
Pages visited
Time spent on each page
Date/time of visit
Cookies & tracking technologies
Referrer data (e.g., Google, Instagram)
This helps us improve website performance.
Information from Third Parties
We may receive information from:
Square POS (payments, receipts, customer profiles)
Stripe/PayPal (if used for payment processing)
PassKit (digital loyalty cards)
Google Analytics (website behaviour)
Email marketing tools (e.g., Mailchimp)
Social media platforms (if you interact with us)
Delivery partners (if applicable)
How We Use Your Information
We use your data to:
Process payments and orders
Provide customer support
Manage loyalty and membership systems
Respond to enquiries
Improve our website and services
Send newsletters and offers (only if you opt-in)
Run giveaways, competitions, and promotions
Protect against fraud and security threats
Comply with UK legal and tax obligations
We never sell your data to anyone.
Legal Basis for Processing (UK GDPR)
We process your information under:
Consent
Marketing emails, newsletter subscription, competitions.
Contract
Processing orders, payments, loyalty accounts.
Legal Obligation
Tax, accounting, fraud prevention.
Legitimate Interests
Improving the website, security monitoring, customer experience.
Cookies & Tracking Technologies
Our website uses cookies for:
Performance and analytics
Remembering user preferences
Improving loading speeds
Personalised experience
You can disable cookies in your browser settings anytime.
Some website functions may not work properly without cookies.
Sharing Your Information
We only share data when necessary and with trusted partners:
Square POS
Stripe / PayPal
PassKit
Google Analytics
Mailchimp or similar email platforms
Website hosting & security providers
Delivery partners (if applicable)
All providers follow GDPR compliance or acceptable international data standards.
We do not share your information for third-party advertising.
Data Storage & Retention
Your data is stored securely using encrypted servers and GDPR-compliant systems.
We keep your information only as long as necessary for:
Legal and financial obligations
Customer support and order history
Loyalty program management
Website functionality
Data is securely deleted when no longer required.
Your Rights Under UK GDPR
You have the right to:
Access your personal data
Request corrections
Request deletion (right to be forgotten)
Restrict data processing
Object to marketing
Withdraw consent at any time
Request a copy of your data (data portability)
To exercise any right, contact us at:
contact@kosukeclan.com
We respond within 30 days.
Children’s Privacy
We do not knowingly collect information from children under 13.
If you believe a child has provided us data, please contact us immediately.
Links to External Websites
Our website may contain links to external sites.
We are not responsible for their content or privacy policies.
Updates to This Privacy Police
We may update this policy when necessary.
The updated version will always appear on this page with a new “Last Updated” date.
Contact Us
If you have questions regarding this Privacy Policy:
Kosuke Coffee Shop Ltd
Trading as Kosuke Clan
Email: contact@kosukeclan.com
Website: www.kosukeclan.com
Manchester, United Kingdom